CAREERS

Chief Administrative Officer

Responsibilities
The Chief Administrative Officer reports to the Executive Director, particularly on financial and corporate issues, and works closely with the Director of Research Administration.

Areas of Supervision and Oversight
Supervises five staff involved in these areas

  • Office management
  • Accounting
  • Budgets
  • Finances/investments
  • Human resources and payroll
  • Contracts
  • Corporate matters

Office Management

  • Oversee office operations

Accounting

  • Oversee accounts payable: Quickbooks and credit cards
  • 1099-misc forms for consultants/vendors

Budgets

  • Budgeting for overhead (indirect costs)
  • Indirect cost rate computation
  • Annual organizational budget

Finances/Investments

  • Cash flow
  • Bank accounts, CDs, and investments
  • Bank reconciliations
  • Annual external financial audit
  • 401K audit

Human Resources and Payroll

  • Oversee HR policies
  • Oversee HR issues as they arise
  • Oversee benefits
  • Oversee payroll
  • Oversee payroll tax forms, including 941, SUTA, W2

Contracts

  • Meeting-related contracts
  • Business contracts

Corporate Matters

  • Corporate policies
  • Corporate standard operating procedures
  • Nonprofit status
  • Form 990
  • Board of Directors
  • Legal
  • Insurance

Qualifications
The Chief Administrative Officer (CAO) must have a strong accounting background and administrative experience in supervising personnel. Experience in the responsibilities listed above is desired.

Additionally, the CAO should have the following experience and attributes:

  • Bachelor's degree
  • Demonstrated experience in financial management and accounting.
  • Experience supervising personnel
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Experience with legal, audit, compliance, budget, and resource development.
  • Demonstrated resourcefulness in setting priorities and proposing new ways of creating efficiencies.
  • Flexible and a self-starter; able to multi-task while also being highly detail-oriented.
  • Personal qualities of integrity, credibility, and a commitment to JCHR's nonprofit mission.

The Jaeb Center for Health Research, Inc. is a Tampa based company that coordinates medical studies and epidemiological research primarily in the areas of type 1 diabetes and eye disorders. Among our current major projects are a registry and biobank for people with type 1 diabetes, a network conducting studies on diabetic retinopathy and diabetic macular edema, and a network researching eye disorders in children. Our studies are conducted at locations across the country using proprietary web-based applications and materials developed by our programming and database teams.

The Jaeb Center is located in North Tampa and offers competitive compensation, an excellent cafeteria style benefits plan, and a casual work environment.

Send resumes to: careers <at> jaeb <dot> org