Jaeb Center for Health Research Foundation, Inc.

15310 Amberly Drive, Suite 350
Tampa, FL 33647
Phone: (813) 975-8690 Fax: (813) 975-8761

Administrative Assistant

The Jaeb Center for Health Research, a Tampa medical research company, is seeking an individual to fill an Administrative Assistant position.  Experience in HR/payroll and/or contracts preferred.  This is a full-time, permanent position with the Jaeb Center.  See below for more details.

HR Job Duties

Responsibilities will depend on past HR experience and may include all or some of the following:

• Preparation of payroll in Quickbooks, payment of state and federal taxes including out-of-state taxes, preparation of annual W2 forms, quarterly 941 federal tax reports
• Review/processing of monthly insurance invoices
• Review/approve employee medical, educational and dependent care reimbursements
• Post job ads and distribute resumes
• Handle new hire processes
• Work with outside benefits administrator on annual insurance renewals
• Manage web-based employee benefits application (i.e. set up of new benefits, set up of employees in application, etc)
• Update/maintain company employee manuals
• Handle H1B visa or green card cases
• Handle employee leave issues (unpaid leave, maternity leave, etc) that cannot be done in the web-based leave application
• Provide oversight of FMLA leave, short-term disability leave and unemployment compensation claims
• Coordinate new employee 30 and 90 day reviews and all employees’ annual reviews
• For staff management meetings, create agenda, present topics at meeting, write meeting summary, inform staff of decisions made
• Coordinate monthly staff newsletter
• Maintain FMLA, FLSA, FGM, etc. handbooks

Contracts Duties

• Primary contact for any/all questions from contractors relating to contracts
• Responsible for drafting ,sending, negotiating, processing and renewing all contracts, addenda, subcontracts, etc.
• Review/approval of contractual invoices
• Assist Director of Research Administration in grants administration

To apply email your resume to careers <at> jaeb <dot> org.

Office of Research Administration

The Office of Research Administration team is responsible for all aspects of the administration of grants from federal and private industry sponsors including financial accounting and human resources, contracting, office management, Institutional Review Board and compliance issues.

Company Information

The Jaeb Center for Health Research is a coordinating center for clinical studies and epidemiologic research, primarily in vision and diabetes-related disorders. We have 78 employees and collect and analyze data from thousands of patients at several hundred clinical sites.

The Jaeb Center is located in North Tampa and offers competitive compensation, an excellent cafeteria style benefits plan, and a casual work environment.